Discover Our Powerful Features for Enhanced Solutions
Explore the outstanding features that set us apart.
Comprehensive Property Management Solution for Success
Bringing together essential property management software into one unified platform.
PropWorx offers a complete property management software solution for both rentals and sales, seamlessly integrating essential features into one platform. Our advanced tools simplify lease management, sales transfers, lead tracking, CRM, communications, and reporting, while the built-in accounting suite provides full financial control and audit readiness.
Rentals & Sales Portfolios
Innovative dual-management system for rental and sales property portfolios, delivering unmatched efficiency and control within a single platform. Seamlessly manages all aspects of rental, lease, and property sales processes.
Inspections & Repairs
Built-in inspections and repairs, complete with scheduling tools and task management features, allow clients to efficiently oversee property upkeep and maintenance tasks across their entire portfolios.
Trust & Business Accounting
Seamlessly integrated trust, deposit, and business accounts offer complete control and audit readiness, providing comprehensive bookkeeping and accounting without the need for external systems.
Centralised Management
Our centralised platform enables global online collaboration, ensuring data security and operational continuity through digital processes. With multi-database management, it streamlines operations onto a single platform, regardless of location or currency.
Admin Features for Property Management
PropWorx provides instant access to property and client information, including documents, contact details, expenses, repairs, and mandates. This feature enables efficient management of both sales and rental portfolios, streamlining your property management tasks.
Effortlessly streamline your property rental and leasing management workflow with PropWorx. Discover more on our Rental Features page
- Quickly add and edit rental records, both managed and non-managed.
- Attach images, videos, and documents directly to each rental record.
- Track the status of all leases from start to finish.
- Link owners, tenants, and agents to rental records.
- Send notifications via email and SMS to tenants, owners, and service providers as needed.
- Efficiently search and filter through your list of lease records.
- Access detailed lease and rental reports for valuable insights.
- View all lease records associated with a property.
- Generate tenant and owner statements (including pro forma invoices) for all rentals.
- Manage inspection and maintenance requests.
- And more
Effortlessly streamline your property sales management workflow with PropWorx’s Sales module, available in both Complete Pro and Lite versions. Choose Sales-only user licences for specialised functionality. Learn more on the Sales Features page
- Quickly add and edit sales offers and offerors.
- Attach images, videos, and documents directly to each sales record.
- Track the status of all sales transfers from start to finish.
- Link attorneys and bond originators to sales records.
- Send notifications via email and SMS to buyers, sellers, and contractors as needed.
- Efficiently search and filter through your list of sales records.
- Access sales reports for valuable insights.
- View all sales records associated with a property.
- Generate pro forma invoices and tax invoices for sales commissions.
- Preload all upcoming sales commissions.
- Manage inspection and maintenance requests.
- And more.
Effortlessly streamline your inspection workflow with PropWorx’s intelligent tools, from reminders to uploading inspection reports, photos, and videos. See more details on the Inspection Features page
- Quickly add and edit inspection records for both rental and sales files.
- Attach images, videos, and documents directly to each inspection record.
- Track the status of all inspections from start to finish.
- Link inspectors to inspection records.
- Send notifications via email and SMS to contractors, owners, and tenants as needed.
- Efficiently search and filter through your list of inspection records.
- Access inspection reports for valuable insights.
- View all inspection records associated with a property.
- Generate inspection summary reports.
- Optional integration with Property Inspect and/or Chapps.
- Preload all future inspections for reminders.
- Manage payments, fees, or provisions for billing to the tenant and/or owner.
- Optional: Provide your in-house inspectors with PropWorx Inspection-only licences.
- Quickly add and edit maintenance records for both rental and sales files.
- Attach images and documents directly to each maintenance record.
- Track the status of all jobs from start to finish.
- Seamlessly request quotes from multiple contractors.
- Send notifications via email and SMS to contractors, owners, and tenants as needed.
- Efficiently search and filter through your list of maintenance records.
- Access maintenance reports for valuable insights.
- View all maintenance records associated with a property.
- Log multiple issues under a single maintenance record.
- Request repair approvals from owners and tenants as required.
- Distribute job cards with clear instructions to contractors.
- Manage payments, fees, or provisions for billing to the tenant and/or owner.
- Optional: Provide your in-house contractors with PropWorx Maintenance-only licences.
Managing a diverse range of contacts is crucial in property management, and PropWorx simplifies this with its robust CRM feature. Designed for property managers, real estate agents, and support staff, the CRM on PropWorx helps you efficiently manage all your contacts, including tenants, owners, service providers, buyers, sellers, and prospective clients. Read more on the CRM Manager page.
- Centralised Contact Management
- Enhanced Communication
- Contact Categorisation and Tagging
- Prospective Client Management
- Contact Document Management
- Integration with Other PropWorx Features
Accounting Features for Property Management
The PropWorx bookkeeping module is a specialised feature designed to optimise financial management across multiple cashbooks, including trust, deposit trust, and business accounts, for both rental and sales portfolios. It generates all necessary reports for audits and compliance. Here’s an overview of its key components:
Take control of your business, trust, and deposit accounts with our comprehensive accounting solution. Unlike other systems, there’s no need to switch banks, as PropWorx is compatible with all banks. Simplify your financial management with PropWorx and enjoy seamless account tracking and effortless financial control. See more details on the Banking & Cashbook Features page
- Compatible with all banks—no need to switch.
- Quickly import and manage multiple cashbooks from trust, deposit trust, and business bank accounts.
- Easily split transactions across multiple ledgers and files.
- Automatically reconcile banking.
- Auto-allocate transactions and create import rules.
- Optional Integration: Netcash for payments and debit orders.
- Access cashbook and receipt reports for valuable insights.
- Easily correct processed transactions through file reallocation and journals.
Efficiently process bulk payments with our intelligent feature. Create a secure payment hierarchy for seamless submission, authorisation, and batch generation.
- Our payment module supports all banks with batch import capabilities.
- Quickly submit and release payment batches.
- Maintain full control over payment distributions.
- Retain payments and fees for later release.
- Auto-allocate transactions and create import rules.
- Optional Integration: Netcash for same-day payments.
- Access historical payment and expense reports for quick reference.
- Easily correct processed transactions through file reallocation and journals.
PropWorx allows you to manage both rental and sales invoicing and statements. See more details on the Invoicing & Statement Features page
Rental Invoicing Includes:
- Generate and send Tenant Statements/Tax Invoices (single or bulk).
- Bulk edit tenant charges.
- Generate and send Landlord Statements and Tax Invoices (single or bulk).
- Choose between manual or automated invoicing for tenant charges, handling both one-time and recurring expenses. Set invoices to recur daily, weekly, monthly, or yearly at custom intervals with defined start and end dates.
- Easily manage a range of one-time and recurring tenant charges and landlord expenses.
- Customise statements and invoices with different bank accounts based on property-specific needs.
- Handle both one-time and recurring landlord expenses, with the ability to set expenses to recur daily, weekly, monthly, or yearly at custom intervals for deductions/distributions.
- Manage rental arrears with a built-in legal recording module. See the Arrears & Legal Features page.
Sales Invoicing Includes:
- Generate and send Sales Statements/Tax Invoices.
- Generate pro forma invoices and view age analysis.
- Handle future date sales commissions.
- Customise statements and invoices with different bank accounts based on property-specific needs.
- Manage both one-time and recurring seller expenses, with the ability to set expenses to recur daily, weekly, monthly, or yearly at custom intervals for deductions/distributions.
Online Portal: See more details on the Portal Features page
- Tenant and Landlord portals.
- 24/7 live access.
Efficiently manage agent and agency fees and commissions with our intelligent fee management features.
- Create one-time or recurring fees and commissions.
- Customise each fee and commission to be linked to a single income account or distributed across multiple reports.
- Quickly submit and release fee batches.
- Maintain full control over fee distributions.
- Retain fees for later release.
- Generate pro forma invoices from one-time fees.
- Manage trust-to-business transfers with control account management.
- Access historical fee and split-fee reports for quick reference.
- Easily correct processed fees with credit notes.
Effortlessly maintain accurate financial records with our comprehensive accounting features. Track business, trust, and deposit accounts seamlessly with capabilities such as reconciliation, bulk payments, and cashbook management. Generate audit reports for compliance and transparency. Streamline bookkeeping, ensure compliance, and gain valuable insights with our extensive audit and accounting reports. See more details on the Property Accounting & Audit Reports read
- Generate full audit and company financial accounts.
- Perform year-end procedures.
- Manage lock periods.
- Access general and deposit ledger reports, as well as consolidated ledger reports.
- Review trust trial balances, deposit trial balances, and trial balances.
- Manage cashbooks.
- Conduct business age analysis.
- View journal reports.
- Generate tax reports.
- Review income & expense | profit & loss statements.
- Process cashbook receipts.
- Perform bank reconciliation.
- And more.
We Have Great Answers
Frequently Asked Questions
Our comprehensive solution allows for seamless control. Choose from Pro or Lite licences, each equipped with a robust toolkit tailored for rental and sales management. Effortlessly switch between rental and sales functionalities as needed. Additionally, for agents focused solely on sales, we offer a specialised Sales Only version. Enhance your property management experience with our flexible licensing options.
PropWorx excels in efficiently managing residential rental and sales property portfolios, but it is not primarily designed as a Home Owners Association (HOA) or body corporate management system. While it may not offer specialised features for body corporates (BCs) or HOAs and levy collections, our software streamlines rent and levy payments, as well as other transactions, through our intelligent payment feature. However, please note that PropWorx does not generate levy statements. For comprehensive HOA or body corporate management, we recommend exploring dedicated software solutions tailored to those specific needs.
While PropWorx is primarily designed for residential rental and sales portfolios, some clients find its adaptable reporting features useful for building, commercial, and retail portfolios. Contact our experienced sales representatives for personalised advice on whether PropWorx meets your specific needs. We’re here to help you make an informed decision regarding your property management requirements
Absolutely. PropWorx offers robust email and SMS functionalities for seamless client communication. Whether you need to send messages in bulk or individually, our platform allows for easy customisation with autofill templates. Additionally, we provide complimentary email services within PropWorx, while dedicated SMS bundles are available for purchase at a competitive rate. Stay connected and streamline your communication effortlessly with our comprehensive suite of features.
Absolutely! With your subscription, you’ll receive a dedicated database for a single legal entity. If you have multiple bank accounts, you can specify which bank details should appear for each individual property. For managing multiple legal entities, we can configure separate databases for each, ensuring streamlined tracking. Users can easily switch between these databases. Please note that additional licence fees may apply for each extra database, offering a scalable solution tailored to your needs.
Unlock enhanced capabilities with our sophisticated accounting module tailored for property experts. Seamlessly manage trust, business, and deposit cashbooks. Effortlessly import bank statements, reconcile accounts, and generate audit reports, tax reports, and ledgers to ensure financial transparency and compliance. With PropWorx, there is no need for external accounting software. However, if you choose to use both PropWorx and an external system, all reports can be conveniently exported to Excel or CSV format.
Absolutely! Take full control of your licensing needs with ease. Whether you want to switch between Sales, Lite, View, and Pro licences or increase the quantity, we’ve got you covered. Just let us know your requirements, and we’ll promptly adjust your licensing structure to suit your evolving needs.
Customise your licensing structure to suit your users’ unique needs by combining Sales, Lite, and Pro licences. Equip your sales team with dedicated sales licences, provide Lite licences for administrative staff, and assign Pro licences to managers and bookkeepers. All users collaborate smoothly within a unified database, though access to specific features will be limited according to licence type and user permissions. Take advantage of the flexibility and tailored access levels of our licensing options, ensuring optimal functionality for every role.
Congratulations on your business growth! With PropWorx, you can manage an unlimited number of files, properties, contacts, and lease/mandate details at no extra cost. Your monthly subscription fee is based solely on the number of users. As your team expands, you can easily scale your subscription to include more users with our flexible pricing. Get in touch with our sales team to discuss your growing needs and explore the most suitable pricing options.
We understand that circumstances can change. To cancel, simply give us one month’s notice. Once cancelled, your database will be deactivated, and access to the system will be revoked. Please ensure you download all your data in advance to ensure a smooth transition. You can reactivate your database at any time in the future. We value your business and are confident that our services will meet your needs should you choose to return.
As a valued client, you can expect industry-leading support services. Enjoy free email and ticket support, comprehensive knowledge bases, and real-time assistance via live chat. For more dedicated help, consider our Priority Support subscriptions, which include prioritised queues and additional benefits. Our dedicated booking system allows you to schedule personalised support sessions with our consultants, ensuring focused attention on your specific needs. Rest assured, our committed support team is here to exceed your expectations and contribute to your success.
We offer various training options to ensure you have all the skills needed to use PropWorx effectively. Access free webinars and courses through PropWorx Academy. For personalised instruction, opt for our affordable online training sessions. Additionally, our knowledge base is filled with self-learning resources, including tutorials and guides. An AI chat feature is available for quick information retrieval. We are committed to providing comprehensive training tailored to your needs, ensuring effective property management.
