PROPWORX FEATURES

 

Propworx is recommended for any individual that would like to manage Residential Letting and Sales portfolios.

We do not recommended Propworx for Levy collections or large Commercial letting/sales portfolios.

If not sure, kindly contact us to discuss. 

 

WITH PROPWORX YOU CAN....

Manage your rental & sales life cycle from start to finish all from one system.

  • Load unlimited rental and sales files
  • Load and manage unlimited residential properties, complexes and buildings
  • Load and manage unlimited people profiles (tenants, owners, purchases, offers, contractors etc)
  • View property address on google maps & street view
  • Various reports (i.e. tenants vacating, expiry leases, sales transfer reports and more)
  • Unlimited inspections and maintenance records
  • Manage FULL accounting and generate audit reports (i.e. trial balances, tax reports, fee reports, ledger reports, income/expense reports and more)

 

RENTAL ADMIN FEATURES

 

Propworx is a full rental administration system that has been designed specifically for property management. You will be able to manage repairs & inspections, bulk correspondence, escalations, semi-customizable reporting, and much more.

 

INSPECTIONS

  • Easily record unlimited inspection records
  • Load Entry, Interim & Exit Inspections
  • Load Photo, video & documents
  • Inspection Dashboard & reminder reports

REPAIRS & MAINTENANCE

  • Easily record unlimited maintenance records
  • Report maintenance to owners, tenant and contractors
  • Request and manage contractor quotes
  • Load Photo, video & documents
  • Create job card
  • Load & manage contractor payments/provisions
  • Repair Dashboard & tracking reports

EMAILS & SMSES

  • Bulk Email and SMS correspondence
  • Log phone call notes
  • Personalise and customise email and SMSes
  • Automatic sent items report for all correspondence
  • Personalised email signatures
  • View Sent Items
  • Automatically filled-in generated Email & SMS bodies
/7207/2019-09-19_084744.jpg

DOCUMENT GENERATOR

  • Easily record upload documents with smart codes
  • Quickly generate auto-filled in documents
  • Email document directly to clients
  • Documents can be branded and loaded with mail-merge codes, which will personalise the documents with the specific file information when printed or emailed.

DOCUMENT STORAGE

  • Easily manage data and upload documents to satisfy regulatory requirements. 
  • Email document directly to clients
  • Load, manage and share documents & photos
  • Documents can be branded and loaded with mail-merge codes, which will personalise the documents with the specific file information when printed or emailed
  • Load any format of documents, photos, videos, voice recordings and more

DASHBOARD & REPORTS

  • Create your own reports by customisable reports through filters & columns
  • Quickly export reports
  • Full direct Email & SMS correspondences to clients from reports
  • Easily see files that require attention
  • Export reports

 

MANAGE TENANT STATEMENTS & REPORTS

 

Generate and Distribute tenant statements and invoices in bulk. Tenants also have quick access to online Tenant portal to view statements live.

 

TENANT INVOICING

  • Easily edit tenant charges in bulk
  • Quickly invoice tenant charges in bulk
  • Distribute Tenant statements in bulk (Email, print or sms)
  • Easily modify tenant statements
  • Tenant access to a online Statement Portal
  • Access to several reports:
    • Detailed Statement Ledger
    • Statement Balances
    • Rent Summary Reports
    • Detailed Rent Summary Reports
    • and more

 

ARREARS REPORTS

Propworx provides you a platform to easily view tenants in arrears. Quickly send out arrears notifications and record any legal processes.

  • Age analysis Report
  • Bulk notification
  • Legal Records
  • TPN integration
/7207/AGE ANALYSIS.jpg

TENANT STATEMENT/INVOICE

RENT SUMMARY REPORT

DETAILED RENT REPORT

DETAILED STATEMENT LEDGER

 

 

SALES MANAGEMENT FEATURES

 

Full sales administration that has been designed specifically for sales management. You will be able to manage the sales mandates, property offers, sales transfer process, and much more.

 

MANAGE SALES PORTFOLIO

Manage the Sales Portfolio from start to finish with full reports.

  • Easily create sales files
  • Load property details, seller details, offers and manage transfer process
  • Access to Sales Reports
  • Manage Sales Mandate and commissions splits
  • Generate Pro-Forma invoices for commissions/fees due to agency/company
  • Load documents, videos and photos.
  • Full correspondence features

 

BOOKKEEPING FEATURES

 

Propworx is a full accounting system that has been designed specifically for Trust Accounting. Since our system is a full accounting package, you would not need to use any external accounting software. You will be able to import bank statements, perform bank reconciliation, submit payments, generate income reports, load commission splits, perform journals, generate Vat reports, change of year end, and much more. 

 

BANK IMPORTS & AUTO-RECON

  • Easily import bank statement from csv or txt formats (compatibility with all SA major banks and some international banks)
  • Manage all cashbooks
  • Auto-allocate transactions function
  • Create rules
  • Split-transactions
  • Auto- Bank Reconciliation function
  • Cashbook Reports
  • Bank Reconciliation Reports

PAYMENT MANAGEMENT

  • Easily submit, retain and authorise payments & fees
  • Payment system to prevent overpayment and trust deficits
  • Generate payment batches for bank upload to FNB, ABSA, Standard Bank & Nedbank
  • Complete Audit trail of payments
  • Expense and payment reports
  • Full integration with SAGEPAY for same day payments & bank account verification

 COMMISSION/FEES

  • Ability to Split Commissions and Fees with Agents
  • Generate Pro-forma invoices with age analysis
  • Easily generate Trust to Business Transfer reports
  • Full Commission/Fee reports
  • Transfer system to prevent trust deficits and overpayment of fees/commissions
  • Business Age Analysis Reports
  • Generate various fee reports
    • Detailed Fee Reports
    • Fee Summary
    • Fee Reports
    • and more

INVESTMENT MANAGEMENT

Easily import your investment accounts! We have integrations with:

  • Fennec
  • Mercantile
  • Grindrod Investment
  • Nedbank Corporate Saver
  • FNB 3PIM accounts

AUDIT COMPLIANCE

Reduce EAAB audit costs and save time by giving auditors financial records for your Trust, Business and Deposit Accounts.

  • Detailed Ledger Reports
  • Trial Balances
  • Trust Trial Balances
  • Deposit Trial Balances
  • Trust to Business Transfer Reports
  • Tax Reports
  • Bank Reconciliation
  • Cashbook

OWNER STATEMENTS/INVOICES

  • Owner Statements & Tax invoices
  • Rent Roll & Cash Flow Statements
  • Access to Online Owner Portals
  • Generate Pro-Forma Invoices

FEE SUMMARY REPORTS

PROFIT & LOSS REPORTS

AGENT FEE REPORTS

SPLIT FEES REPORTS

INCOME/EXPENSE REPORTS

 

 

SECURITY & SUPPORT

 

 

SECURITY FEATURES

At Propworx, our top priority is to ensure that our client data is always kept secure. 

  • Detailed database modifications & audit logs
  • Full User Permission rights & restrictions
  • Secure dedicated database & Servers
  • 99% Uptime Guarantee
  • All data encrypted
  • Full Backups

SUPPORT & TRAINING

Our top support team are available via..

  • Live chat, phone and email.
  • Access to a knowledge base library
  • Group training and webinars.
  • Remote assistance

USER RESTRICTIONS

  • Manage your User Access and User Right Restrictions to match the users jobs needs. 
  • Update User restrictions at any time
  • Create several user groups and link your users to specific groups

USER ACTIVITY LOG

Get a full audit trail of information and user activity to satisfy regulatory requirements!

  • Full audit log report of all user activities 
  • User activity tooltip to quick view

 

PRICING

 

WHAT DOES THE PROWORX LICENSE INCLUDE?

  • No Installation costs!
  • Unlimited Installations per user!
  • No transaction charges!
  • No need to change banks!
  • Unlimited property & people database
  • Free Admin Email Assistance
  • Free Updates
  • Free access to Online Help Centre
  • You can upgrade from Propworx Lite to Propworx Pro at any stage
  • No Fixed Contracts

OUR PRICES

Our different licenses types allow you to streamline your business and restrict staff to only gain access to those parts of the software with which they need to work (e.g. bookkeeper will need a Pro license but an Agent will need a Lite license).

  • Propworx Pro (Admin & Bookkeeping features) includes rentals and sales:
    • R 995.00 plus VAT per month for the 1st Pro user
    • R 895.00 plus VAT per month for any additional Pro users

 

  •  Propworx Lite (Admin features only) includes rentals and sales:
    • R 695.00 plus VAT per month for the Propworx Lite user

 

  • Propworx Sales (Admin features only):
    • R 195.00 plus VAT per month for the Propworx Sale user